DEADLINE EXTENsION: MAY 24 2022
The Circle is seeking a dynamic individual for the Executive Assistant position, someone who is excited to work alongside a strong Indigenous leader and a collaborative team of seasonal stewards. This person has a clear understanding of the complex, confidential and supporting role of an executive assistant, loves administration and developing practical tools to support the creative possibilities of our work. They will have high emotional intelligence, self awareness, practices for reflection, growth and wellbeing. They know how to manage up and across and enjoy enabling the shared leadership of those around them. This position will report directly to the CEO and work closely with the team, partners and members.
The Executive Assistant will be responsible for providing professional, detail-oriented administrative support to the Chief Executive Officer. Coordinate all aspects of logistical needs for meetings and engagements for the CEO. Ensure meeting materials are compiled; prepare summary and action item notes. As a member of the Operations team, the Executive Assistant will provide high level meeting coordination for the CEO, partners, members and The Circle team.
The Executive Assistant will be responsible for providing professional, detail-oriented administrative support to the Chief Executive Officer. Coordinate all aspects of logistical needs for meetings and engagements for the CEO. Ensure meeting materials are compiled; prepare summary and action item notes. As a member of the Operations team, the Executive Assistant will provide high level meeting coordination for the CEO, partners, members and The Circle team.
QUALIFICATIONS
- Minimum five years of experience in executive level administrative support
- Excellent written and verbal communication; proven ability to write and format moderately complex documents and manage information flow skillfully
- High level of familiarity and effectiveness with online platforms and computer applications (i.e. Salesforce, Google Suite, Excel, attendease)
- Superior time management, unitasking skillset with the ability to prioritize tasks and work both independently and collaboratively
- Create efficiencies, maximize resources and check things off a to do list each day
- Experience working with Indigenous and or other equity deserving communities
COMPENSATION
The salary range for this position is 45K - 60K. Health and wellness benefits are provided. We provide 15 days vacation, flexible working hours, birthday off and June 21st as a paid holiday. We work a 4 day work week for July and August and have a 3 week paid holiday closure between December and January. Working hours are 8:30 am - 430 pm with flexibility for home, community and cultural responsibilities. Option to work remotely with support to set up your home office.
This position is open for anyone in Canada with reliable internet access.
This position is open for anyone in Canada with reliable internet access.
DEADLINE EXTENsION: MAY 24 2022
Preference will be given to First Nations, Metis and Inuit applicants though we strongly encourage applications from all Indigenous people, Black People, people of colour, immigrants and refugees, and LGBTQ+ people.
If you are interested in applying for this unique Executive Assistant position please view the full posting for cover letter, resume and references format and related details.
If you are interested in applying for this unique Executive Assistant position please view the full posting for cover letter, resume and references format and related details.
FAQ's
For questions that you may have - that we already know the answers to - CLICK HERE.
INFORMAL MEET N' GREET
MAY 6 2022 @ 12:00 - 1:30 PM PT, 1:00 - 2:30 PM MT, 3:00 - 4:30 PM ET
We’re hosting a webinar style zoom link to folks who register here. Join us to hear a moderated conversation between Kris Archie, CEO, and a couple of our seasonal stewards to learn more about our organization and how we roll. You’ll hear about why this work matters to us and where we imagine this year will take our team. We’ll provide folks with an opportunity to ask questions about our work culture, style and this specific position. If you’d like to apply but are wondering about the people you’d be working closely with - this is a great opportunity to suss us out and to see if you could imagine spending a lot of time with us. Participation is optional and confidential.
This event has passed.