APPLICATION CLOSING DATE: 12 Noon PT April 30 2021
APPLICATION PROCESS INFORMATION:
- Informal Meet N' Greet via Zoom
April 21 @ 12:00 - 1:30 PM PT, 1:00 - 2:30 PM MT, 3:00 - 4:30 PM ET
Anonymous + optional - Application review May 3-7
- Notify all applicants by end of day May 7
- First interviews May 10 - 14
- Second interviews May 17 - 19
- Position negotiated and signed off by May 21
- Expected start date June 7th
WHAT'S AN INFORMAL MEET N' GREET
We’ll provide a webinar style zoom link to folks who register here. Join us to hear a moderated conversation between CEO Kris Archie and Partnerships manager Shereen Munshi to learn more about our organization and how we roll. You’ll hear about why this work matters to us and where we imagine this year will take our team. We’ll provide folks with an opportunity to ask questions about our work culture, style and this specific operations position. If you’d like to apply but are wondering about the people you’d be working closely with - this is a great opportunity to suss us out and to see if you could imagine spending a lot of time with us. Participation is optional and confidential.
WHAT’S A SEASONAL APPROACH TO WORK?
We embarked on a journey to create a more sustainable and nourishing work environment in 2018. This required us to sit with and answer questions related to how living systems can inform us about where best to spend energy in each season. This enlivened our working rhythm and helped us make decisions about when, where and why we do certain kinds of programming, operations and governance focused work. Over the past two years we have been actively practicing the integration of this approach whereby our Winter season is work focused on administration, operations, infrastructure and integration. Spring is focused on emerging priorities, new partnerships and communications. Summer is about member focused engagement, relationship building activities and member focused content creation. Fall is our time for bringing forward the lessons of the seasons before, making visible the bounty of our shared learning and research efforts with partners. Over time, each season will be stewarded with a manager whose busiest season is the one they steward, while being supported by the team to engage and participate in the seasonal activities of other seasons. Specifically, this position will steward the Winter season and it’ll be their busiest time of year with finances, budgeting and audits to care for, the review and development of calendars for the year ahead and implementation of the policies and procedures that enable the vision for the year ahead to flourish.
Work From Home - FOREVER?
We are currently working from home in this pandemic period while also considering a transition to being fully or mostly remote workplace pending employee desire. That being said we are aware that working from home brings with it added complexities re: work life balance, use of space, and a lot of personal discipline. We are able to accommodate employees to work from a physical office space in their local area - and we can discuss that option as desired and as provincial and federal health orders allow. We also provide a WFH Stipend to ensure that staff have a suitable work space set up in their home, ergonomic devices to assist body wellbeing as well, have the supplies required to do their work which will include hardware and software provided by the organization.
COVID-19 SAFETY PLAn
We have shared office locations with partner organizations in Vancouver, Ottawa and Toronto, all locations are currently not being occupied due to covid 19 guidelines. Our team is currently all working from home and continues to follow local, provincial and federal orders and recommendations for safety. All staff work is currently happening virtually and in the case of in person gatherings they would only happen in full compliance of the appropriate authorities. All staff have two weeks paid time off in the case that they or someone in their care gets covid during this time. Organizationally we have a commitment to hosting all external meetings and work virtually while also pausing on all interprovincial, national and international work related travel until advised otherwise by provincial and federal authorities.
LIKELY INTERVIEW QUESTIONs
Here is a sample of the questions we’re likely to ask during 1st interviews. We share them here to honour the value of doing deeper thinking to respond more fully to questions like these.
- Share a story about your community, who are they, where do they reside and who else calls you kin
- Share a story how you activate a cultural value that relates to this position
- What excites you most about working with The Circle?
- What’s most concerning for you about working with Settler Philanthropy and or with Indigenous organizations?
- What are the practices that keep you energized, nourished and connected?
FIRST 90 DAYs
The first 90 days at The Circle will be a lovely ride - a time for connecting with team members, getting oriented to our systems and developing your pathway for systems integration and implementation using tools like Monday, Saleforce and GSuite. Your first week will be an orientation to our existing systems and setting up your email, doing some internal set up and getting your home office ready. Week 2 will consist of being a participant at our bi-annual All My Relations conference. Weeks 3 and 4 we’ll carry on with some team building and work plan development for the coming year. You’ll begin working to research and recommend a staff benefits package for immediate implementation, do onboarding with our financial systems and have introduction meetings with key partners. You’ll be establishing practices for instituting Monday, invigorating team practice and use of Salesforce, as well begin the design and implementation of asynchronous modes of work. You’ll be developing a pathway of action for increasing security, tracking assets and depreciation of hardware. You’ll work with the Governing Circle and various committees to establish an annual calendar to manage the routine maintenance and tracking of operations and governance related activities, filings, financial and reporting obligations.
This is just a small taste of the variety of work, expectations and opportunities this role will encompass in the first 90 days among other duties. While we don’t expect perfection or encourage a culture of overwhelm, we do bring focus, intention and energy to moving through our days together with high trust and value on following through while honouring family, community and cultural responsibilities.
This is just a small taste of the variety of work, expectations and opportunities this role will encompass in the first 90 days among other duties. While we don’t expect perfection or encourage a culture of overwhelm, we do bring focus, intention and energy to moving through our days together with high trust and value on following through while honouring family, community and cultural responsibilities.
STILL HAVE QUESTIONS?
You can book a conversation with Kris Archie directly by sending an email request, subject line: Operations Chat to kris@circleonphilanthropy.ca
As well you can learn more about our work by reading, listening or watching the following:
As well you can learn more about our work by reading, listening or watching the following:
- Trust-based Philanthropy Won't Work if it's "Built on a Rotten Foundation"
- Fire-side Chat: Sara Lyons, Tim Fox, Kris Archie with Alexander Dirksen
- The Sweetness of Summer Berries: My Personal Journey to Learn About Decolonizing Philanthropy and True Reconciliation
- Journey of Reciprocity: The First Eight Years of The Circle on Philanthropy and Aboriginal Peoples in Canada